Delivery: Delivery handoff, submission, acceptance and closeout evidence
Existing engine · In development
Broader delivery automation is proposed expansion; acceptance requires its own evidence.
Ask about accessWINROVE / DELIVERY
Carry the award through delivery.
We're expanding Winrove's delivery workflows to connect obligations, submissions, acceptance and closeout with the records behind each decision.
In development Check the availability label and any organization requirements before starting.
For project & operations teams
- 01
Baseline
The award, obligations, named owners and first deliverables enter delivery as one record.
- 02
Deliver
Recurring work and versioned submissions stay attached to the obligation they answer.
- 03
Review
The receiving authority reviews a submission and records its own decision.
- 04
Close
Accepted work closes out with the record behind the decision.
A worked example.
- Contract
- SYN-001 · Example Works
- Deliverable
- October service report
- Amendment
- M-02: due date moves 5 Nov to 7 Nov; appendix now required
- Submission
- Version 2 · Jordan, submitted for review
- Review state
- Submitted
- Receiving authority
- Maya · scoped designation
A submission and its acceptance are separate records. The record reads Submitted until the receiving authority records a different decision.
Recurring work
Obligations repeat on the schedule the award set. Each occurrence keeps its own status, owner and record.
Versioned submissions
A submission carries the files and notes that version was reviewed against. A new version never rewrites the one before it.
Receiving authority
Review follows a scoped designation. Workspace membership alone does not make someone the receiving authority.
Closeout
When the work is accepted, closeout keeps the decision, the final version and the obligations it answered together.
Operation availability.
Each advertised operation carries its own state. These are derived from dated product receipts; a page or an endpoint alone does not make an operation live.
Award-to-delivery handoff
In developmentThe accepted award carries its obligations, owners and source records into delivery.
Obligation and milestone tracking
In developmentRecurring work and due dates stay visible against the award they came from.
Versioned submissions
In developmentEach submission keeps its files, notes and version history.
Acceptance and rejection
In developmentThe receiving authority's decision is recorded separately from the submission.
Closeout
In developmentCompleted work closes with the record behind the decision.
Questions that come up.
What changes on award?
The pursuit hands off to delivery: the contract, its obligations and the named owners become the working record instead of a new document trail.
Does an amendment change a submitted file?
No. An amendment updates the requirement; a new submission version answers it. Earlier submissions remain in the record.
Who accepts a submission?
The designated receiving authority: a specific role, not everyone in the workspace. Acceptance is a separate recorded decision.
Is submission the same as acceptance?
No. Submission records what was sent. Acceptance records what the receiving authority decided about it.
What does closeout produce?
A closed record: the final accepted version, the decision behind it and the obligations it answered.
Operation availability
INSIDE THE WORKFLOW
See the work in detail.
Choose a task to understand the records, decisions and next step.
Carry an award through delivery
Track contracts, deliverables, CDRLs, changes and closeout. Submission, recipient acceptance and closeout remain separate decisions with their own evidence.
What you leave with: A contract record with clear obligations and outcomes.
Availability is confirmed per organization before this operation is enabled.
Keep task-order work with its contract
Review the parent contract, task-order context, owners and supporting material. Preserve the selected order when deadlines or responsibility change.
What you leave with: A task-order case connected to its contract.
Availability is confirmed per organization before this operation is enabled.
Track award follow-up and deadlines
Assign a follow-up owner and date to the relevant award or delivery obligation. Keep the reminder attached to that record; a reminder is not evidence that the underlying task is complete.
What you leave with: A dated next action with an owner.
Availability is confirmed per organization before this operation is enabled.
Prepare contract-specific payment evidence
Read the contract’s invoicing and acceptance instructions, then assemble the required review checklist. An external payment-system handoff is separate from a confirmed submission or payment.
What you leave with: A reviewed payment-readiness checklist.
Availability is confirmed per organization before this operation is enabled.
Review your organization’s performance evidence
Use the records your organization is authorized to inspect. Keep observations, supporting evidence, reviewer decisions and the organization’s narrative distinct.
What you leave with: A traceable own-performance review.
Availability is confirmed per organization before this operation is enabled.